How NotionFlow Streamlined Workflows & Cut Manual Hours by 40%
Industry
Real Estate & Property Management
Client Type
Internal Workflow Automation
Focus Area
Lead Capture + AI Assistant + Pipeline Tracking
CHALLENGE
The team was spending entire days fielding web forms and tenant messages, losing track of follow-ups for new listings. Leads weren’t being qualified fast enough, and conversions were lagging.
SOLUTIONS
HIM introduced an on-site AI assistant that greets visitors, qualifies property leads, and syncs directly with Airtable + ClickSend automations. Every enquiry now triggers a tailored SMS or email, and the CRM updates in real time.
Lead Processing
Instantly sorted and categorized inbound leads based on priority and relevance.
Task Assignments
Automatically delegated tasks to the right team members based on availability and skill set.
Smart Email Responses
AI-generated replies crafted and sent in real-time, ensuring quick and context-aware communication.
Smart Email Responses
AI-generated replies crafted and sent in real-time, ensuring quick and context-aware communication.
IMPACT
Lead response time → under 2 minutes. Appointment bookings +58 %. Zero lost messages across the board.
40%
Increase in team productivity
2.5x
Faster average response time to leads
70%
Reduction in manual admin time
TOOL STACK
What Powered the Automation
MORE CASE STUDIES
